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Author Guidelines

GUIDELINES FOR SUBMITTING PAPERS

  

INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY accepts only original papers. Only papers that have not been published or submitted for publication elsewhere will be considered for this journal. Papers may contain all issues of Clinical Pathology and Laboratory Medical disciplines.

Papers may consist of research reports, case reports and literature reviews, as well as other scientific reports that will keep readers informed of current issues and innovative thinking in Clinical Pathology. They should also support scientific advancement, education and Clinical Pathology of Medical Laboratory.

Papers should be written in good, clear and proper English. Authors should submit Ethical Clearance with respect to the originality of their works. Authors should fill out the Author Statement form which can be obtained from the IJCP & ML website.

Notes for the study result-based papers. In preparing their papers, authors should follow the general direction as follows:

 • Papers should be sent to the editor, OJS Link in the form of MS Word program. Papers should be typed in one and half space and one-inch margins (2.54 cm) format on A4 paper. Length a complete manuscript should be no less than 4 pages and no more than 12 pages {(Times New Romans (12 font), including figures, tables, and references.}    

 • Each component should begin on a new page such as: title page, abstract, key word for indexing, text, reference, table and legend for illustrations.

 • Photographs could be clear or glossy. Colored or black and white photographs must be submitted for both illustrations and graphs. Photographs should be submitted using MS Word program.

 • Editors reserve the right to edit papers without changing the contents and adapt them to the format used by INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY. This is in order to ensure clarity and stylistic consistency. Editors keep the original papers. All accepted papers, in whole or part, in print or electronic form, and their accompanying illustrations, become the property of the publisher. All data, opinion or statement appearing in the papers are the sole responsibility of the writers. Accordingly, the publisher, the Editorial Board and their respective staffs of the INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY accept no responsibility or liability of any mistake, inaccuracy of data, opinion and statement.

 • Receipt of papers will be acknowledged and authors will be notified as soon as possible once a decision to publish has been made. Accepted papers and illustrations will not be returned. Authors must edit their papers according to the rules and comply to the deadline of INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY.

 • Papers should include name(s) and address(es) of author(s) to which a copy of publication is to be sent, name(s) and address(es) of the Department(s) to which the work should be attributed.

 • Illustrations can be described by figures, graphs or diagrams with number written according the reference sequence within the texts. Information must be given concisely and clearly under each illustrations (not in the illustrations). Photo colour must be contrast, sharp and clear.

 I. Papers that discuss about study results should be typed in the following format:

 

Title

 • Title must be brief, written in English not to exceed 12 words. Abbreviated title should be written no more than 40 characters. This is used for identification in the Journal as running head and should be included in the title page.

 • The author's full names, affiliations, should follow on the title page. Information of the author’s department, address, and all author’s email addresses must be included. Authorship should be limited to only paper writers.

 

Abstract

 • Abstract is required to provide a concise description (not more than 250 words) of the purpose, methods, results, conclusions and suggestion of the study.

 • Key words, should be submitted on a separate page (new paragraphs) in 3 - 5 words. The terms which the authors feel to be indexed should be provided below the abstract.

 

Text

 • Introduction must include problem statement, formulation and purpose of study as well as its future use and advantage. Introduction must not contain an extensive review of literature. Only relevant literature to the purpose of study and its relationship with same or similar field warrants a substantial review.

 • Methods of study include the explanation of the material and tool which are used, time, location, technique as well as the design. It should be written clearly and in such details so that the work can be duplicated by others. The reference should be given for unfamiliar methods.

 • Results and Discussion of papers must be described concisely and if necessary tables, illustrations (figures, graphs) or photos must be included. Text, tables, and figures must be consistent and not repetitious. The results are described by tables or illustration concisely in the text. Vertical line should be made as small as possible to enable viewing. The discussion must be restricted to the significant findings presented. Discussion should also explain the meaning of the examination's result, in what way the reported results can solve the problems, differences and similarities with previous studies and development possibilities. Wide digressions cannot be permitted due space constraints. This section should include conclusions of the reported work and suggestion for further studies.

 • Mathematical Equations should be presented clearly. Decimal numbers, should be separated by point (.) for English written manuscripts. Tables, illustration, and photographs, should be cited in a consecutive order. The titles and detailed explanations of the figures belong in legends for illustrations (figures, graphs) not in the illustrations themselves, with text, the titles should be written concisely and clearly. All non-standard abbreviations that are used should be explained.

 • Tables should be added on every materials presented in the text. They should be well planned and readily understood. Each table should be written within the text.

  • The Graphs should be submitted as glossy prints, preferably not wider than 51/2 inches (6 cm). All lettering should be of sufficient size so as to be readily legible in the published form.

  • Nomenclature for bacteria should be written as it is in the Bergey's Manual of Determinative Bacteriology. Dorland's Medical Dictionary and Webster's International Dictionary may be used as standard references. The first ever mentioned drug should be given its generic or official name, followed in parentheses by chemical formula --only if the structures are not well known and their proprietary names are written in capitals.

  • Units. Quantitative measurements should be in metric units in the conventional manner. This should be followed when indicated by SI units in parentheses. Exception of pH, gas pressure measurements (pq2 and Pco2) and osmolarity, where the current used units may be retained. All concentrations should be based on volume per one litre and expressed as mole except in those cases where definite molecular weights have not been established e.g. protein and mixtures where the use SI units optional. Conversion may be carried out using factors presently used enzyme units should be retained in describing reagent preparation, weights and volumes should be given in metric unit as at present. Information of all abbreviation or acronyms of terminology should be stated clearly and presented in the footnote not at the title page.

  • Conclusions and Suggestions should be placed at the end of discussion.

 • Acknowledgments should include all research contributors, prior to references. It can be directed to all persons who assisted, if any and this should be explained as clear as possible.

  

References

 • References should be arranged according to the Vancouver system. References must be identified in the text by the superscript Arabic numerals and numbered in consecutive order as they are mentioned in the text. The reference list should appear at the end of the papers in numeric sequence. Every authors should be written in numeric sequence similar to what appears in a running number in the text. For a) Books: the names of authors, editors, title pages, town of publishers, year of publication, volumes, editions, and page numbers to which reference is cited, b) Periodicals: name of authors, title of pages, title of journals (abbreviated according to Medicos index), year of publication, volumes, editions and number of pages to which reference is made.

 Examples:

 a. Books:

1. Mimms CA. The Pathogenesis of Infectious Disease. 2nd Ed., London, Academic Press, 1983; 11 - 24.

2. Levinson W, Jawetz E. Medical Microbiology & Immunology Examination & Board review. 7th Ed., New York, International Ed, McGraw Hill, 2003; 23 - 54.

3. Baron EJ, Peterson LR, Finegold SM. Diagnostic Microbiology. 9th Ed., St. Louis, Mosby, 1994; 220 - 6.

4. Miller JM. A Guide to Specimen Management in Clinical Microbiology. 2nd Ed., Washington DC, ASM Press. 1999; 93 - 108.

 

b. Journals:

1. Stokes EJ, Whitby JL. Quality Control in Bacteriology: Preliminary Trials, Clin. Pathol 1971; 24: 790 - 7.

2. Zienab MO, Anhar MG, Hala MH, et al. Association between retinol metabolism and diabetic retinopathy. Pol. J. Food Nutr. Sci. 2004; 13(4): 391–396.

 

c. Electronic sources:

1. Monto AS. The threat of Avian Influenzae Pandemic. N Eng J Med Jan 27, 2005; 352-4; www.nejm.org on (accessed January 25, 2005).

2. http: www.who.int/eme/disease/flu/ whoguidlines.htm (accessed Oct 15, 2003).

II. Notes on literature based study paper. Papers that are written solely based on literature study should be presented in the following arrangement: Title of article, authors, abstracts, introductions, literature study, discussion, conclusion, and references.

III. Notes on case reports study

Case reports based paper should be brief and limited to no more than five printed pages in the Journal. The text of case reports should be divided into the following sections: title, name of author(s), abstract, introduction, case(s) and case management with its relevant photograph/descriptive illustrations, discussion, conclusion and suggestion and reference.

 

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. Papers should be sent to the editor, by email/OJS Link in the form of MS Word program. Papers should be typed in one and half space and one-inch margins (2.54 cm) format on A4 paper.
  2. Each component should begin on a new page such as: title page, abstract, key word for indexing, text, reference, table and legend for illustrations.

     

  3. Photographs could be clear or glossy. Colored or black and white photographs must be submitted for both illustrations and graphs. Photographs should be submitted using MS Word program.
  4. Editors reserve the right to edit papers without changing the contents and adapt them to the format used by INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY. This is in order to conform the length of the articles with the availability of space and to ensure clarity and stylistic consistency. Editors keep the original papers. All accepted papers, in whole or part, in print or electronic form, and their accompanying illustrations, become the property of the publisher. It is prohibited to copy without written permission from the publisher. All data, opinion or statement appearing in the papers are the sole responsibility of the writers. Accordingly, the publisher, the Editorial Board and their respective staffs of the INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY accept no responsibility or liability of any mistake, inaccuracy of data, opinion and statement.

  5. Receipt of papers will be acknowledged and authors will be notified as soon as possible once a decision to publish has been made. Accepted papers and illustrations will not be returned. Authors must edit their papers according to the rules and comply to the deadline of INDONESIAN JOURNAL OF CLINICAL PATHOLOGY AND MEDICAL LABORATORY. Authors will receive IJCP & ML edition in which their article is published.
  6. Papers should include name(s) and address(es) of author(s) to which a copy of publication is to be sent, name(s) and address(es) of the Department(s) to which the work should be attributed.

     

  7. Illustrations can be described by figures, graphs or diagrams with number written according the reference sequence within the texts. Information must be given concisely and clearly under each illustrations (not in the illustrations). Photo colour must be contrast, sharp and clear, printed on the glossy papers with minimal size of 25 X 195 cm.
 

Copyright Notice

Retained Rights/Terms and Conditions of Publication

 1. As an author you (or your employer or institution) may do the following:

  • make copies (print or electronic) of the article for your own personal use, including for your own classroom teaching use;
  • make copies and distribute such copies (including through e-mail) of the article to research colleagues, for the personal use by such colleagues (but not commercially or systematically, e.g. via an e-mail list or list server);
  • present the article at a meeting or conference and to distribute copies of the article to the delegates attending such meeting;
  • for your employer, if the article is a ‘work for hire’, made within the scope of your employment, your employer may use all or part of the information in the article for other intra-company use (e.g. training);
  • retain patent and trademark rights and rights to any process, procedure, or article of manufacture described in the article;
  • include the article in full or in part in a thesis or dissertation (provided that this is not to be published commercially);
  • use the article or any part thereof in a printed compilation of your works, such as collected writings or lecture notes (subsequent to publication of the article in the journal); and prepare other derivative works, to extend the article into book-length form, or to otherwise re-use portions or excerpts in other works, with full acknowledgement of its original publication in the journal;
  • may reproduce or authorize others to reproduce the article, material extracted from the article, or derivative works for the author’s personal use or for company use, provided that the source and the copyright notice are indicated, the copies are not used in any way that implies RCEPM-LIPI endorsement of a product or service of any employer, and the copies themselves are not offered for sale.

All copies, print or electronic, or other use of the paper or article must include the appropriate bibliographic citation for the article’s publication in the journal.

 

2. Requests from third parties

Although authors are permitted to re-use all or portions of the article in other works, this does not include granting third-party requests for reprinting, republishing, or other types of re-use. Requests for all uses not included above, including the authorization of third parties to reproduce or otherwise use all or part of the article (including figures and tables), should be referred to RCEPM-LIPI by going to our website athttp://telimek.lipi.go.id.

 

3. Author Online Use

  • Personal Servers. Authors and/or their employers shall have the right to post the accepted version of articles pre-print version of the article, or revised personal version of the final text of the article (to reflect changes made in the peer review and editing process) on their own personal servers or the servers of their institutions or employers without permission from RCEPM-LIPI, provided that the posted version includes a prominently displayed RCEPM-LIPI copyright notice and, when published, a full citation to the original publication, including a link to the article abstract in the journal homepage. Authors shall not post the final, published versions of their papers;
  • Classroom or Internal Training Use. An author is expressly permitted to post any portion of the accepted version of his/her own articles on the author’s personal web site or the servers of the author’s institution or company in connection with the author’s teaching, training, or work responsibilities, provided that the appropriate copyright, credit, and reuse notices appear prominently with the posted material. Examples of permitted uses are lecture materials, course packs, e-reserves, conference presentations, or in-house training courses;
  • Electronic Preprints. Before submitting an article to an MEV Journal, authors frequently post their manuscripts to their own web site, their employer’s site, or to another server that invites constructive comment from colleagues. Upon submission of an article to MEV Journal, an author is required to transfer copyright in the article to RCEPM-LIPI, and the author must update any previously posted version of the article with a prominently displayed RCEPM-LIPI copyright notice. Upon publication of an article by the RCEPM-LIPI, the author must replace any previously posted electronic versions of the article with either (1) the full citation to the work with a Digital Object Identifier (DOI) or link to the article abstract in IJCP journal homepage, or (2) the accepted version only (not the final, published version), including the RCEPM-LIPI copyright notice and full citation, with a link to the final, published article in journal homepage.

 

4. Articles in Press (AiP) service

RCEPM-LIPI may choose to publish an abstract or portions of the paper before we publish it in the journal. Please contact our Production department immediately if you do not want us to make any such prior publication for any reason, including disclosure of a patentable invention.

 

5. Author/Employer Rights

If you are employed and prepared the article on a subject within the scope of your employment, the copyright in the article belongs to your employer as a work-for-hire. In that case, RCEPM-LIPI assumes that when you sign this Form, you are authorized to do so by your employer and that your employer has consented to the transfer of copyright, to the representation and warranty of publication rights, and to all other terms and conditions of this Form. If such authorization and consent has not been given to you, an authorized representative of your employer should sign this Form as the Author.

 

6. RCEPM-LIPI Copyright Ownership

It is the formal policy of RCEPM-LIPI to own the copyrights to all copyrightable material in its technical publications and to the individual contributions contained therein, in order to protect the interests of the RCEPM-LIPI, its authors and their employers, and, at the same time, to facilitate the appropriate re-use of this material by others. RCEPM-LIPI distributes its technical publications throughout the world and does so by various means such as hard copy, microfiche, microfilm, and electronic media. It also abstracts and may translate its publications, and articles contained therein, for inclusion in various compendiums, collective works, databases and similar publications

 

Every accepted manuscript should be accompanied by "Copyright Transfer Agreement" prior to the article publication.

 

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